Basic Excel Skills That Everyone Should Know

Basic Excel Skills That Everyone Should Know

August 9, 2023

Microsoft Excel has become a vital tool for both consumers and organisations in today’s digital world. Having some fundamental Excel skills is vital for simplifying processes, organising data, and making educated decisions, whether you are a student, a professional, a small company owner, or someone managing personal money.

Excel’s versatility and broad use make it a valuable asset, and an Excel Course may give the required foundation to grasp these core skills for anyone wishing to improve their expertise. In this blog, we will look at some of the Basic Excel Skills that everyone should be familiar with to become more efficient and productive in their everyday life.

Here are the Basic Excel Skills That Everyone Should Know

The basic skills are here:

Understanding Excel and Its Interface

The first step in learning Excel is becoming acquainted with the software and user interface. Understanding the different components, including cells, rows, columns, worksheets, and workbooks, lays the framework for successful data manipulation and analysis.

Entering and Formatting Data

Excel’s primary use is data entry. Knowing how to properly input data, including numbers, text, and dates, guarantees that you may begin working with your information as soon as possible. Furthermore, using fundamental formatting techniques enables you to customise the presentation of your data, making it easier to read and analyse.

Navigating and Selecting Cells

It is critical to move about an Excel worksheet quickly and precisely. Mastering navigation and cell selection strategies, such as utilising arrow keys, the mouse, or particular shortcuts, allows you to swiftly retrieve data and conduct numerous activities.

Managing Worksheets and Workbooks

Excel workbooks can include several worksheets, and understanding how to organise them effectively is critical. Adding, renaming, relocating, and deleting worksheets and transferring data across them are all basic abilities. Organising your data across numerous sheets can improve your data management capabilities dramatically.

Using Formulas and Functions

Excel’s strength is centred on formulas and functions. Knowing how to develop simple calculation formulae and use popular functions like SUM, AVERAGE, MAX, and MIN will help you easily automate activities and execute complex calculations.

Sorting and Filtering Data

Analysing enormous datasets may be daunting without the capacity to adequately sort and filter data. Basic sorting strategies organise data in ascending or descending order, whereas filtering displays only information that satisfies certain criteria.

Creating Charts and Graphs

Data visualisation using charts and graphs can give useful insights. The ability to generate simple charts, such as pie charts, bar graphs, and line graphs, aids in presenting information in a more digestible and engaging manner.

Conditional Formatting

Conditional formatting is a useful tool that allows you to highlight data based on certain criteria. Conditional formatting may help your data stand out, and aid improved decision-making by recognising patterns, discovering mistakes, or emphasising significant numbers.

Data Validation

By defining particular criteria for cell input, data validation helps to preserve data correctness and consistency. This guarantees that only legitimate data is entered, lowering the possibility of mistakes and maintaining data integrity.

Basic Data Analysis with PivotTables

PivotTables are a quick way to summarise and analyse huge datasets. Learning how to construct and manage PivotTables allows you to quickly derive useful insights from your data.

Protecting and Securing Workbooks

You might need to encrypt critical data or certain areas of your spreadsheet as you acquire expertise with Excel. Your data may be kept safe and secure if you know how to employ password protection and other security precautions.


These core Excel skills may be useful for both individuals and businesses. Excel’s capabilities are helpful when it comes to handling money, assessing data, or arranging information. Gaining these fundamental skills via time spent in an Excel course will undoubtedly improve your productivity, efficiency, and decision-making capabilities, making you a more skilled Excel user in both your personal and professional life.